Privacy Policy
Your privacy is important to us. Learn how we collect, use, and protect your personal information.
Last Updated: March 7, 2026
Mobile Application Privacy
User Information Collection
To provide a personalized and secure experience, our application collects essential user information during the onboarding and authentication process. We ensure that this data is handled with the utmost security and privacy.
What we collect
- Phone Number: Used as the primary identifier for logging into the application and validating your identity.
- Name and Role: Used to personalize your dashboard and ensure you have access to role-appropriate features and screens.
- Profile Picture: Optional feature to help identify users within the organization's network.
Why we collect it
This information is critical for session management, verifying employment status, and ensuring that sensitive company data (like visit histories and expenses) is only accessible by authorized personnel.
Location History
Our application tracks the physical locations of colleges and institutes you visit to streamline reporting and ensure accuracy in the visit logs.
How we track visits
- Check-ins & Check-outs: When you arrive at or leave a college premises, the app records the timestamp and location.
- College Profiles: Each visit is linked directly to a college profile, creating a detailed historical record of your interactions.
- GPS Coordinates: Coordinates are attached to visit records to prevent spoofing and ensure authentic data entry.
Usage of Location Data
The historical location data is exclusively used to generate daily visit reports, verify field activity for managers, and accurately calculate travel mileage for expense claims.
Background Location Services
Our application requests "Always Allow" location permissions to enable background tracking. This is a core functionality required for field operators.
Why Background Tracking is Necessary
- Automated Mileage Tracking: To calculate exact travel distances between colleges for fair expense reimbursement.
- Uninterrupted Service: Background services prevent the OS from killing the app when it is minimized during travel.
- Accurate Attendance: Server-controlled clock-ins and clock-outs rely on continuous presence verification.
Foreground Service Notification
When background tracking is active, Android displays a persistent notification. This guarantees full transparency, so you are always aware when your location is being recorded.
Camera & Photos
The application requires access to your device's camera and photo gallery to capture essential evidence of field work and manage expenses.
How Camera Data is Used
- College Premises Photos: You will be prompted to take photos of college premises. These photos are automatically watermarked with GPS coordinates to guarantee authenticity.
- Odometer Readings: To process vehicle mileage claims, the camera is used to capture start and end odometer readings.
- Profile Pictures (Selfies): Used to set up your professional profile within the network.
- Expense Receipts: Snapping photos of physical receipts for fuel and other expenses.
Files & Storage
Our application uses both local device storage and secure remote servers to ensure data availability, even in offline scenarios.
Local SQLite Database
To ensure the app remains functional in areas with poor internet connectivity, we use a local SQLite database (Sqflite). This stores visit data, expense logs, and app configurations temporarily.
Data is securely synchronized with our backend servers once a stable connection is established.
File Uploads (PDF & Images)
The application requires read access to your device's files to allow uploading expense receipts. We support PDF and Image formats (up to 5MB). The app only accesses the specific files you explicitly select for upload.
Physical Activity Tracking
Our application requires access to physical activity and motion data to track the distance covered and activity levels of employees during their working hours.
Why we need Physical Activity Access
- Distance Calculation: Used to accurately calculate the total distance traveled by employees for logistical planning and reimbursements.
- Battery Optimization: Motion sensors help determine if you are walking, driving, or stationary, optimizing battery usage during location tracking.
- Activity Logs: Provides insights into field activity levels to help ensure efficient service delivery.
Analytics & Crashlytics
To continually improve the stability and usability of our application, we integrate third-party analytics and crash reporting services.
Firebase Analytics
We use Firebase Analytics to collect anonymous, aggregated data regarding how users navigate the app. This helps us understand feature usage, identify UX bottlenecks, and prioritize future development.
Firebase Crashlytics
In the event of an unexpected app crash or fatal error, Firebase Crashlytics automatically sends a report to our developers. This report contains non-personally identifiable device information and the stack trace, allowing us to quickly diagnose and release a fix via the in-app update mechanism.
App Functions Overview
A comprehensive breakdown of the core functionalities within the application, designed to facilitate field operations seamlessly.
Phone Number Authentication
Secure login mechanism using phone numbers and OTP/Passwords for identity verification.
Background Location Tracking
Continuously tracks device location in the background for accurate mileage calculation and route history.
Foreground Location Service
Provides real-time location updates with a persistent notification to ensure OS doesn't kill the tracking service.
Visit History & College Profile
Maintains a record of all colleges visited, including detailed college profiles and visitation logs.
GPS Watermarked Photos
Captures photos of college premises and automatically embeds GPS coordinates to verify physical presence.
Odometer Reading Capture
Allows users to snap photos of their vehicle's odometer to validate start and end mileage for claims.
Mileage Claim Calculation
Automatically calculates eligible mileage claims based on distance traveled and the registered vehicle type.
Expense Management
Comprehensive management of field expenses including fuel, grouped by day and categorized for easy review.
Receipt Uploads
Supports uploading expense receipts as PDFs or Images (up to 5MB) for managerial approval.
Server-Controlled Attendance
Clock-in and clock-out mechanisms validated by the server time to prevent local device time tampering.
Offline Capabilities
Utilizes a local SQLite database (Sqflite) to store data when offline, syncing automatically when connectivity is restored.
In-App Updates
Checks for and prompts users to download the latest version of the application seamlessly.
Push Notifications
Delivers important alerts and updates from management via Firebase Cloud Messaging.
Background Task Processing
Handles data synchronization and status updates in the background using Workmanager.
Session Management
Binds user sessions to specific devices and handles automatic expiration for security.
Network Monitoring
Actively monitors internet connectivity to toggle between offline mode and live syncing.
Application Analytics
Collects anonymous usage data via Firebase Analytics to improve application UX and features.
Crash & Error Reporting
Automatically reports app crashes and fatal errors using Firebase Crashlytics to assist debugging.
File Sharing & Export
Allows users to share or export generated reports and expense summaries.
Timezone & Localization
Adapts to local timezones and regional settings for accurate timekeeping and display.
Dynamic Content Caching
Caches API responses locally for faster subsequent loads and reduced data usage.
Introduction
Vision Health Sciences Publishers ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site.
Information We Collect
Personal Information
We may collect personal information that you voluntarily provide to us when you:
- Register for an account
- Place an order or make a purchase
- Subscribe to our newsletter
- Contact us for support or inquiries
- Participate in surveys or promotions
- Submit content or reviews
This information may include: name, email address, phone number, shipping address, billing address, payment information, and any other information you choose to provide.
Automatically Collected Information
When you visit our website, we automatically collect certain information about your device, including:
- IP address and browser type
- Operating system and device information
- Pages visited and time spent on pages
- Referring website addresses
- Clickstream data and browsing patterns
- Cookies and similar tracking technologies
Payment Information
Payment information is processed securely through third-party payment processors. We do not store complete credit card information on our servers. Payment processors comply with PCI-DSS standards to ensure secure handling of payment data.
How We Use Your Information
We use the information we collect for the following purposes:
- Order Processing: To process and fulfill your orders, manage payments, and provide customer support
- Account Management: To create and manage your account, authenticate users, and provide personalized services
- Communication: To send order confirmations, shipping updates, newsletters, and promotional materials (with your consent)
- Website Improvement: To analyze usage patterns, improve our website functionality, and enhance user experience
- Marketing: To send relevant product recommendations, special offers, and educational content
- Legal Compliance: To comply with legal obligations, resolve disputes, and enforce our agreements
Information Sharing and Disclosure
We may share your information in the following circumstances:
- Service Providers: With third-party vendors who perform services on our behalf (payment processing, shipping, email delivery, analytics)
- Business Transfers: In connection with a merger, acquisition, or sale of assets
- Legal Requirements: When required by law, court order, or government regulation
- Protection of Rights: To protect our rights, property, or safety, and that of our users
We do not sell, rent, or trade your personal information to third parties for their marketing purposes.
Data Security
We implement appropriate technical and organizational security measures to protect your personal information:
- SSL/TLS encryption for data transmission
- Secure servers with firewall protection
- Regular security audits and updates
- Access controls and authentication mechanisms
- Employee training on data protection
- Secure payment processing through PCI-DSS compliant providers
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
Cookies and Tracking Technologies
We use cookies and similar tracking technologies to enhance your browsing experience:
- Essential Cookies: Required for website functionality and security
- Analytics Cookies: Help us understand how visitors use our website
- Marketing Cookies: Used to deliver relevant advertisements and track campaign effectiveness
You can control cookies through your browser settings. However, disabling cookies may affect website functionality.
Your Privacy Rights
You have the following rights regarding your personal information:
- Access and review your personal information
- Request correction of inaccurate or incomplete data
- Request deletion of your personal information
- Object to or restrict certain processing activities
- Withdraw consent for marketing communications
- Request data portability
- Lodge a complaint with a supervisory authority
To exercise these rights, please contact us at visionhealthsciencespublisher@gmail.com
Children's Privacy
Our website is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.
Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. Continued use of our website after changes constitutes acceptance of the updated policy.
Contact Us
If you have questions or concerns about this Privacy Policy, please contact us:
visionhealthsciencespublisher@gmail.com
Vision Health Sciences Publishers
F 260, 8B, Phase 1, Industrial Area
Sahibzada Ajit Singh Nagar, Punjab 160055
India